Expense management by NVDRA
Every rupee spent, approved and accounted for
Record bills, take staff claims with receipts, approve them branch by branch, pay them back and watch budgets, with a dashboard for the owner, admins, accountants, approvers and every team member.
- role dashboards
- 5
- languages
- 3
- free entries a month
- 100
role dashboards
languages
free entries a month
Receipts on every expense
Snap the bill on your phone and attach it. Categories can demand a receipt above an amount.
Approvals that move
Claims go to the approver of the branch; large amounts end with the owner. Everyone is told on their phone.
Budgets with alerts
Monthly or yearly budgets per branch and category, with an alert at 80% and at 100%.
Straight to the school ledger
Schools on AdvansEdu see approved expenses in the owner ledger and the accountant’s day closing.
Everything finance needs
From the bill to the books
Built for schools, companies, clinics, NGOs and shops in Pakistan and the region, with one NVDRA login for everyone.
Expense records
Date, category, vendor, bill number, amount and the account it was paid from, numbered automatically.
Staff claims
Anyone who spent their own money files a claim with receipts and follows it until it is reimbursed.
Approval workflow
Approvers per branch, auto-approval of small claims and an owner step for large amounts.
Payments & reimbursements
One list of what is still to pay or reimburse, with cash, bank, cheque, card and wallet payments.
Budgets
Budget vs actual for every branch and category, with what is still waiting for approval.
Recurring expenses
Rent, internet and other monthly bills are recorded on their day without anyone typing them.
Reports
By category, branch, month and person, plus a payments register. Print or download for Excel.
Branches & campuses
Each branch with its own team; the owner sees all of them together or one at a time.
Who uses it
A dashboard made for every role
One person can be the accountant of one school and a team member of another. They switch profiles from the top bar without signing in again.
Owner
Sees every branch
- Branches, settings and the package
- Final approval of large amounts
- Budgets and every report
- Connects AdvansEdu
Admin
Runs the setup
- Categories and budgets
- Adds the team and their branches
- Records and approves expenses
- Recurring expenses
Accountant
Pays and keeps the books
- Records organization bills
- Reimburses approved claims
- Paid-from accounts
- Reports and the AdvansEdu ledger
Approver
Decides claims
- Approves or returns with a note
- Only for their branches
- Never their own expenses
- Sees budget use before deciding
Team member
Claims from any phone
- Files claims with receipts
- Follows each claim
- Is told when it is paid
- Sees only their own
Packages
Start free, pay yearly as you grow
Free
Personal and very small teams
Free
forever, no card needed
- User accounts: up to 2
- Expense entries: up to 100 a month
- Branches / campuses: up to 1
- Receipt attachments ∞
Business
Approvals and budgets for teams
PKR 15,000
per year
- User accounts: up to 10
- Unlimited: Expense entries ∞
- Branches / campuses: up to 5
- Receipt attachments ∞
- Approval workflow ∞
- Budgets & alerts ∞
Enterprise
Unlimited users and entries
PKR 30,000
per year
- Unlimited: User accounts ∞
- Unlimited: Expense entries ∞
- Unlimited: Branches / campuses ∞
- Receipt attachments ∞
- Approval workflow ∞
- Budgets & alerts ∞
Is there a free plan? +
Yes. Two users and 100 expense entries a month with receipts, free forever. Paid packages add approvals, budgets, more users and branches.
Do staff need their own login? +
Yes. Everyone gets an NVDRA login (a temporary password by email) and sees only what their role allows.
Can we have several branches or campuses? +
Yes. Each branch has its own expenses and team, and the owner can look at one branch or all of them.
Who approves an expense? +
Claims go to the approvers and admins of that branch. Above the amount the owner sets, the owner approves last. Nobody approves their own expense.
We use AdvansEdu. Do they connect? +
Yes. Approved campus expenses post to the AdvansEdu owner ledger and show in the accountant’s day closing.
Can I use it in Urdu or Sindhi? +
Yes. Every screen works in English, Urdu and Sindhi. Pick the language from the top bar.
Bring your expenses into one place today
Free for two users. Sign up with NVDRA, add your organization and invite your accountant.
Start free